General Provisions
These Terms and Conditions of Participation (the "Conditions") govern the legal relationship between the Palandöken Economic Forum Organising Committee ("PEF", "we", "the organiser") and everyone ("Participant", "you") who wishes to attend the Palandöken Economic Forum 2026 (the "Forum") organised by it.
The Forum will be held on 4–5–6 December 2026 at the Recep Tayyip Erdoğan Culture Centre, Erzurum. Completing and having a registration application approved means that these Conditions are accepted in full and without reservation.
Application & Accreditation Process
Participation in the Forum is possible once the online application form has been filled in completely and approved by the PEF Accreditation Unit. The application process covers the following stages:
- Choosing the appropriate participation category (State & Government Representative, Business Leader, Academic, NGO Representative, Press & Media, Student, Guest)
- Entering personal, institutional and preference information completely
- Entering accommodation and airport transfer details
- Uploading the required documents (identity document, letter of assignment, etc.)
- Giving KVKK consent and accepting these Conditions
- Review of the application by the PEF Accreditation Unit within 48 hours
- Notification of approval or rejection by e-mail
The application deadline is 30 September 2026 at 17:00. Applications made after this date may not be considered. PEF reserves the right to close applications early once capacity is reached.
Participation Rights and Privileges
Approved participants enjoy the following rights according to their accreditation category:
- Access to the forum venue: Delegate: ✓ Full; Press: ✓ Full; Academic: ✓ Full; Viewer: Online
- Attendance at all panels: Delegate: ✓; Press: ✓; Academic: ✓; Viewer: ✓ Broadcast
- VIP Gala Night: Delegate: ✓; Press: ✗; Academic: ✗; Viewer: ✗
- Lunch & refreshments: Delegate: ✓; Press: ✓; Academic: ✓; Viewer: ✗
- B2B meeting programme: Delegate: ✓; Press: ✗; Academic: ✗; Viewer: ✗
- Press briefing & interviews: Delegate: ✗; Press: ✓; Academic: ✗; Viewer: ✗
- Forum materials: Delegate: ✓; Press: ✓; Academic: ✓; Viewer: ✓ Digital
- Certificate: Delegate: ✓; Press: ✓; Academic: ✓; Viewer: ✓ Digital
Participation rights apply according to the category shown on the accreditation card. Any attempt at unauthorised entry to another area leads to the cancellation of the accreditation.
Participant Obligations
Everyone attending the Forum agrees to meet the following obligations:
- Wearing the accreditation card visibly at all times during the forum
- Showing an identity document when asked by security staff
- Treating other participants, speakers and staff in the forum venue with respect
- Keeping quiet in session halls and switching mobile phones to vibrate
- Following the forum rules and the instructions of security staff
- Following evacuation instructions in emergencies
- Respecting the wishes of participants who ask members of the press not to film them
- Not carrying alcohol, drugs or illegal substances in the forum venue
Prohibited Activities
The following activities are strictly prohibited in the forum venue. Participants who do not comply have their accreditation cancelled immediately and are removed from the forum venue:
- Entering an area or hall without authorisation
- Transferring the accreditation card to someone else or copying it
- Commercial promotion or sales without the organiser's written permission
- Behaviour that disturbs or harasses other participants
- Political propaganda, demonstrations or chanting slogans
- Carrying civilian or official weapons in the forum venue
- Taking photographs or videos without the organiser's permission (except members of the press)
- Reproducing forum materials in a way that infringes copyright
- Any act that disrupts the security, order or flow of the event
Cancellation & Refund Policy
- On or before 15 August 2026: Refund rate: 100% refund
- 16 August – 15 September 2026: Refund rate: 50% refund
- On or after 16 September 2026: Refund rate: No refund
- Forum days (4–6 December): Refund rate: No refund
Cancellation requests must be sent in writing to [email protected] only. PEF reserves the right to cancel or postpone the event or change its format in cases of force majeure (natural disaster, epidemic, official ban, etc.). In that case, participants are notified within a reasonable time.
Use of Photographs, Video & Media
PEF will take photographs and videos during the Forum. If consent is given in the registration form, these images may be used:
- on PEF's official website and social media channels
- in press releases and media materials
- in promotional materials for future years
- in academic and archival publications
Participants who wish to withdraw consent to the use of their image may notify [email protected] in writing; however, materials that have already been published may not be withdrawn.
Members of the press may film in the areas stated in their accreditation documents. Filming in VIP and protocol areas requires special permission.
Limitation of Liability
The PEF Organising Committee accepts no liability in the following cases:
- Loss, theft of or damage to participants' personal belongings
- Injury or material damage caused by third parties in the forum venue
- Cancellation or change of the event due to force majeure (earthquake, epidemic, official ban, weather conditions)
- Any damage arising from participants' own negligence
- The quality of service of third-party service providers (hotels, transport, accommodation)
Participants are primarily responsible for their own safety and belongings during the forum.
Governing Law & Dispute Resolution
These Conditions are interpreted and applied under the law of the Republic of Türkiye. The Courts and Enforcement Offices of Erzurum have jurisdiction over any dispute arising from these Conditions.
It is recommended that mediation be tried first to resolve disputes. Mediation meetings may be held through the Mediation Centre at the Erzurum Courthouse.
Contact
For questions about these Conditions:
- General: [email protected]
- Registration & Accreditation: [email protected]
- Legal Matters: [email protected]
- Address: Recep Tayyip Erdoğan Kültür Merkezi, Erzurum 25070
Palandöken Economic Forum
Organising Committee
Published: 1 January 2026 · Version 1.0